The pre check-in that works for you, from start to finish
A personalized link for each guest. Automatic reminders that you do not have to send. Welcome emails with your room info. and all in accordance with RD 933/2021.
Manual check-in steals time and generates errors
Copy data by hand from the DNI, chase guests to send you photos of the passport, forget to register a companion, send an XML with errors to the Ministry... If you manage an accommodation in Spain, you know the pain.
seshospedajes.es It solves it with a complete system of pre-check-in digital: a single link per reservation, reminders that are sent by themselves, customizable emails and management by room or apartment.
From reservation to check-in, without touching anything
You create the link
From your panel you generate a unique link per reservation with the date of entry, number of people and the establishment.
the guest receives it
You get an email with your brand and your personalized message. Open the form from any device, without installing anything.
Automatic reminders
If you do not complete it, the system sends reminders of the days you set. without you having to do anything.
complete data
The guest fills in your details and sends. Automatic validation.
Welcome email
Upon completion, you automatically receive an email with your room data: WiFi, rules, access instructions.
REGISTER READY
The data is associated with the establishment and ready to generate the official XML and send it to the Ministry of the Interior.
It's not just a form. It is a complete system.
Unique link by reservation
Each guest receives their own secure token link. You can complete it from your mobile, tablet or computer without installing any app.
Automatic reminders
Set up to 3 rules per establishment: for example, 7, 3 and 1 day before arrival. The system sends the reminders only if you have not completed the form.
Customizable emails
Personalize the subject, greeting and signature of each email that the guest receives. Set it up by establishment and language (Spanish and English).
Welcome email
Upon completing the pre-check-in, the guest receives an automatic email with the accommodation data: Wi-Fi, house rules, access instructions and more.
Unit management
Assign rooms or apartments to each reservation. Each unit can have its own WiFi, rules and instructions. The guest receives exactly the info on his unit.
bilingual is / in
The entire flow works in Spanish and English: form, emails, reminders and welcome. The language is automatically assigned by reservation.
Reminders sent by themselves
configure up to 3 reminder rules by establishment. The system checks every morning which guests have not completed their pre-check-in and send them a friendly reminder with your brand and personalized message.
- You choose the days: For example, at 7, 3 and 1 day before arrival.
- Only if you have not completed: If the guest has already done so, he does not receive anything.
- Maximum 3 shipments per reservation: Safety stop not to disturb.
- Activate or deactivate The rules in one click from Settings.
Configuration example
First kind notice with link to the form
Second reminder: "Your arrival is near"
Last notice: "Tomorrow you arrive, complete it now"
Your guest sees this
Emails that look like yours, not from a robot
Every email your guest receives carries Your name, your greeting and your signature. You can customize 4 different templates by establishment and by language:
- Initial Email: The first message with the link to the pre-check-in.
- Reminder: The notice when the date approaches and has not completed.
- Welcome: Automatic email after completing the form.
- Manual Forwarding: If you need to resubmit the link from your panel.
Each template has Subject, greeting and signature editable. If you don't configure anything, we use default professional texts that work perfectly.
The experience does not end in the form
When the guest completes his registration, he automatically receives a welcome email with all the information he needs for his stay.
Automatic welcome email
As soon as the guest submits the form, they receive an email with their stay information. You can configure by establishment (or per unit) this data:
If you don't configure welcome data, the email is simply not sent. No unnecessary noise.
Unit management
If you manage several rooms or apartments within the same establishment, you can now create units with specific information for each.
- Each unit has its own WiFi, rules and access instructions.
- When assigning a unit To the reservation, the welcome email automatically includes the data of that unit.
- Smart inheritance: If the unit does not have its own WiFi, the property is used.
- No unit limit by establishment.
Function available in plans with the drive option activated.
What changes with the pre-check-in of seshospedajes.es
Data security and protection
Each pre-check-in link is generated with a Unique UUID Token And it is only valid for that reservation. Personal data is stored on European Union servers and only the establishment's authenticated user can access them.
Pre-check-in is included in all plans. Advanced features as units are in higher plans.
See plans and prices
